Worried about whether to have your 2021 gala virtually or in person? Is that the reason you haven’t announced a 2021 date? If the answer to either of these questions is yes, it’s time to bite the bullet. Announce your date and list your location as TBD – to be determined. It might go against the grain to announce a gala sans a venue, but here are 5 reasons why now is the time:
Calendars are Filling Up
People’s calendars are booking up. Even though we are still in the middle of a pandemic, everyone is starting to (FINALLY) plan for the future. You don’t want your gala to get pushed to the back burner because of a late announcement.
Venues are Booking
You want to book the perfect venue. This week New York City is allowing in-person events to resume, which means event spaces are going to fill up quickly. For your guests to feel safe and secure, you want an indoor/outdoor flow and not many venues have that option. A good event planner will ensure you can go hybrid with your venue, or move your reservation to next year, should you decide to go completely virtual.
The Time for Negotiation is NOW
You want to get the best bang for your buck. With so many venues starving for customers, now is the time to negotiate the best price for your event.
Outsourced Personnel are Busy
Calendars are booking up for outsourced personnel. Any videographers, photographers, and AV assistants are about to enter their busy season. Many people book their services way in advance, and you want to be able to hire your first choice.
Sponsorships Take Time
Potential sponsors have budgets to stick to and can only contribute to so many events. Contacting sponsors early allows you to line up donations and monetary ads to help you reach your bottom line.
As always, we are here to help you navigate these uncharted waters and help you find the best dates, venues, and prices for your events. Feel free to contact us and we can ensure your 2021 gala is seamless from start to finish. Whether you choose to go virtual, in-person, or opt for a hybrid-style!