You know that awful feeling you get when you invest so much time, energy, and money into creating an event only to wake up one day and find out that reality has been canceled. Here at FriedmanProductions we never want you to have that feeling again. We are proactively trying to plan for all the possible risks associated with planning an in-person and virtual event.
Discover five steps you can take for your next event to ensure the risk of something going wrong, and always remember we are here to help any way you need.
Make a Risk Management Plan
A risk management plan is an essential aspect of planning any event, especially nowadays. This plan should identify all the potential risks that may arise from holding an event and then lists the steps you can take to get rid of the risks or minimize them.
Evaluate The New Risks That Were Not There Before
A regular risk management plan may have looked the same event after event but creating a “POST COVID” risks checklist is very important now. Some of these things could include:
- Comfortability with masks in the venue or environment you’re hosting the event in.
- Amount of people/guests.
- Activities/amenities allowed to coincide with the new rules of COVID phases.
- Venue location and proximity to one another for those who still wish to social distance as they attend.
- Ticket sales: switching to virtual opposed to more contact with paper sales.
Making an entirely new list will help to sort out the new risks there may be as we move into a new phase and new kinds of events and occasions.
Have a Backup Plan
Having a plan B for any event activities/venues/ or guest size accommodations is a must. With events being limited in how many people can attend things like making sure there is enough space for people to distance themselves 6 feet apart is an example of a proactive measure to take. Taking proactive measures like this and creating a list of backup options for all potential risks will ensure you stress less and can have the entire event under control no matter the risk potentials involved.
Keep a Contact List Handy
Knowing who to contact for new laws put in place, spacing, pricing and other potential risk factors that may occur where you need to contact the person is important.
Before you plan your next event, make sure risk management is a larger part of your plan than usual being mindful of new regulations and rules. Feel free to reach out to me for any help or to hire me to take the stress of event planning off your shoulders as we move into the new normal of virtual and in-person events.