It’s the morning of your event and you’re running around like a chicken with it’s head cut off. Last night, you felt like you were in control, but this morning? It’s like you have to be in five different places at once. If you’re a solo event planner without a team surrounding you, that’s just not possible. We’ve all been there.
What if I told you that event days didn’t have to be crazy busy and full of stress?
Spoiler Alert: They don’t!
Check out these tips for making the day of your event a little less stressful.
This one might seem like a no brainer, but being prepared is about more than memorizing the itinerary. If you can get into your venue the day/night before the big event, setting up decor is a great way to get ahead. If you can’t get into your venue until the morning of, sketch out a detailed plan of exactly where all your decor will be placed. You can also have some of your food and beverages ready in the days before. If it’s not going to lose quality by sitting in the fridge, freezer, or on a counter, then get it ready in advance.
Run Through the Game Plan
Whether you have a team of assistants helping you, or you’re planning on your own for a client, run through the game plan. Make sure all parties involved know exactly what is happening and when. Create a group chat for quick messages, should anything go wrong. If you do have assistants to help you out, consider assigning them specific tasks for which they are responsible. Ensure there’s a plan in place for any and all issues that may arise – the weather being one of the most common!
Create a List
I’m not talking about the master list that I’m sure you already have. I’m talking about a meticulous to-do list for the morning of your event. Have your team create them as well! These lists should include everything from your morning shower to unlocking the doors, to tipping out the cleaners. Including your personal tasks, like taking a break to eat lunch, ensures you actually will take the break, preventing yourself from overworking. In theory, going the whole day without a break may seem like the best way to get things done. In practice, a break goes a long way in creating clarity in your mind and keeping stress levels down.
Event days don’t have to be crazy – they could even be fun if event planning is something you really love! Set yourself up for success with a stress-free day.