Everything You Need to Know: Seating Charts

Everything You Need to Know: Seating Charts

Whether you’re typically a guest or always the host, you probably have some pretty strong feelings about seating charts. (Most people either love ’em or hate ’em!) And in the world of social distancing, they couldn’t be more important.

For guests, seating charts can alleviate the anxiety of trying to find seats together with your group. They can also help guests feel at ease knowing they are sitting amongst friends, family, or colleagues whom they trust.

As the host, seating charts make meal planning and logistics a lot easier. You know exactly where everyone is supposed to be. It allows you to strategically place guests that you may be calling to the stage. However, creating the seating chart can be stressful, and trying to sit everyone near their friends can be a challenge. 

Check out our do’s, don’ts, and everything we think you should know when it comes to creating seating charts. 


  • Create drafts – a lot of them! Many people choose to create their seating charts on large bristol boards so they can visually see everything.
  • Consider the shape of your tables and how many they can comfortably fit.
  • Clearly label your tables so guests can see them as they walk in. 


  • Seat anyone at a table where they don’t know at least one person. Avoid creating a “singles” table – everyone likes to see a familiar face.
  • Use a scribbly or cursive font that guests will find difficult to read. 
  • Forget to take a photo of your final draft – you don’t want to lose everything because of a mix-up! 

Other Things to Note:

  • Consider the size of your space. Many people will forget to tuck their chairs in as they move about the venue. This may affect your choice of chair covers or the number of guests per table.
  • You don’t have to number your tables! If your event has an overarching theme you can name your tables after aspects of it. For example, if your event is candy-themed, tables could be named after different varieties of sweets.
  • You can have as much fun with the display version of your seating chart as you want. It’s a chance to be creative and further incorporate your theme.

Seating charts can be fun to create. They give your event added structure and alleviate decisions making for your guests. Seating charts can also be incredibly helpful for caterers if food is served restaurant-style.

Do you prefer events with or without seating charts?