From an outdoor wedding to the annual family barbeque, planning any event requires a handful of extra effort and forethought. There are a lot of aspects that come with planning an outdoor event, many of them easily forgettable. Let us guide you through everything you need to know before you get started.
Purpose of the People
You should consider the purpose of your outdoor event. This will tie into all other aspects of your plans, from the guest list to what is and is not an appropriate venue. We suggest you get started on a list of everything you will need to be separated by function so you can focus on procuring the more important arrangements such as lighting, chairs, or catering before you get the decorations.
Light, Logistics, and… Lightning?
Consider the exact time and date that your outdoor event will take place. It is important to keep in mind the time of day and year for your location. If you’re hosting your event at night you will need to consider lighting that is both functional and attractive to the eye. Your venue is crucial to the event’s success, so consider size – inquire about a space for guests should the weather turn on you.
Remember, when it comes to outdoor events weather is a wild card – always have a backup plan!
As the Guests Arrive
A good event planner (or host!) never rests. While some of your supplies will be delivered or brought in by outsourced staff, other items are your responsibility. Ensure that you arrive at the venue in plenty of time to set up. As your guests begin to arrive, it’s time to mingle like you would at any indoor party, but be prepared to problem-solve. Outdoor events can be fun but there may be unexpected issues, so be sure to keep an eye out!
Follow these tips to have some successful fun in the sun!