Event Planning: DIY or Hire Professionals?

Event Planning: DIY or Hire Professionals?

When it comes to event planning, hiring a professional can be relieving, especially if you don’t have much planning experience. They will help you with every aspect of your event and do most of the work for you. However, hiring a professional to handle everything doesn’t always make sense or is available inside your budget. Whether you feel you can do it all yourself or you want all the help you can get, let us clear up the confusion on what can and cannot be done by you.

Things to DIY yourself

When it comes to events, the following items are super simple to create yourself, even on a low budget.

  • Centerpieces
  • Chair covers or accessories
  • Utensil and table decorations
  • Entryway and room decor
  • Invitations
  • Event Setup

All of the above items can easily be created with a little style and creativity. Simple accessories like small bows and glass jars can really spice up things like utensils and the center of the table. If you’re on a tight budget most components and materials can be found at the dollar store. Anything that needs a fancier look can be found in craft stores or at fabric shops. A little paint and hot glue can get you farther than you would think.

Don’t forget to be on-site extra early for your setup, be there to make sure everything is in place.

Where the professional should come in

It is pertinent that if you have no experience in event planning you hire for the following topics. Handling these incorrectly could cause huge problems later on in your event or even lead to some negative after-effects.

  • Safety Handling/Planning
  • Catering
  • Entertainment
  • Photography

Safety can be tricky since we don’t always know all the possibilities of what could go wrong. It’s important to familiarize yourself with the professional safety plans that your venue uses or to hire someone to ensure your event will be up to standard. The same goes for your dinner plans. Food storage, preparation, and serving can be tricky and dangerous if not handled correctly, so we insist on having a caterer or restaurant that knows what they are doing.

Additional Considerations

There are a few things you may not realize professionals offer as services to help you on your event planning journey. These smaller services will help you lighten your planning load without doing all the work for you. For example, Event Designers offer consultations where they walk you through what needs to be considered and decided in the earliest stages. Once this is clearly defined they can even offer additional services such as the creation of marketing copy to help you advertise your event. If you are ever stuck or worried about a certain aspect of your event, don’t be afraid to pick a professional’s brain. Having a consultation can really help you along without breaking the bank.

One last word of advice, consider the size of your venue and how many of each item you need. It may be cheaper to buy and make all the decorations yourself, but do you have the time and energy to decorate every last table and chair.