Common Event Planning Mistakes To Avoid

Common Event Planning Mistakes To Avoid

Mistakes happen all the time. Even though you may feel like a failure at that moment, they become great learning opportunities for yourself and others! It helps teach you what to avoid the next time an event is planned. To help you avoid the stress of a mistake, here are some common event planning mistakes to avoid.

Starting the planning process too late.

Last minute is never a good idea, especially for planning an event. There is so much time, effort, and planning that goes into creating the perfect event. Specifically, if you want it to go smoothly and have a great outcome.

It is never too early to start the planning process. You want to lay out all the details of what you hope to achieve, what you want to see, and what you need for this event. Depending on the size and type of event, that will most likely define how much time you need. A small birthday party will take way less time than a wedding.

Starting your planning process early guarantees you an easier time to book the best venue, caterers, and entertainment. It also makes it more convenient for those invited or planning on attending to book time off or plan their schedule around the event.

Skipping a budget.

One of the most essential parts of creating an event is setting a budget. This sets out the basis of how much you are willing to spend. It should be broken down into categories, with individual budgets should be set out; refreshments, venue, entertainment, and so forth. Setting up the fixed costs at the start and keeping the variable costs in mind. This means that you don’t want to spend your entire budget. Trying to keep under budget will save you money but also provide a buffer for extra costs.

Going into the planning process without a budget can bring up some issues. You want to spend money you don’t have. If you are trying to raise money for a special cause, making sure to create as much revenue as possible is your goal.

Not planning ahead.

Make sure to plan for everything! That’s why it’s called event planning. You want to plan ahead for anything that could happen. Make sure to take a last-minute walkthrough before the event begins to make sure that everything is in working order and flows nicely. Never skip tech check! If you have the technology, you don’t want the surprise of it not working when the time comes.

Create a black-up plan to compensate if something goes wrong. Is your event outside? Plan for an indoor venue just in case of rain. It’s these little things like weather that can make or break the entire event.

These are not the only common event planning mistakes. If this is your first time running your event, make sure to do some research and talk to others about what to avoid.

Networking with others in your niche will help to teach you important skills, share knowledge, and provide tips to help your next event run smoothly!